IMPORTANT INFORMATION FOR STUDENTS ORDERING TAX RETURN TRANSCRIPTS

Moving to better protect taxpayer data, the Internal Revenue Service has implemented a new format for tax return transcripts that will redact personally identifiable information (PII).  Identifying information, including names, addresses, AND SSN's, will now be partially redacted from the tax return transcript, but all money amounts will be visible. 

The new transcript, with redacted PII, went into effect on September 23, 2018.

Based on the limited information that will now be displayed on the tax return transcript, students are required to reference their name and student id on their tax return transcript before sending it to the Office of Financial Aid.  This is the only way that our office will be able to match the tax transcript to the student’s financial aid record. 

Students who do not want their financial aid delayed are encouraged to use the IRS Data Retrieval Tool (DRT) to transfer their tax data onto their FAFSA application.  Students who cannot use the IRS DRT, or choose not to use the IRS DRT, will be responsible for providing their full name and student id on all transcripts (student/spouse/parent) submitted to the Office of Financial Aid. 

 

PHISHING EMAIL SCAM ALERT

 

The Office of Financial Aid is alerting students to an active phishing campaign directed at student email accounts.  These fraudulent email messages appear to be coming from the billing office of the school where the student is attending and may appear to be legitimate. 

The scheme targets financial aid disbursements and refunds by accessing student account information.  It does this by changing student direct deposit information to a bank account controlled by the scammer.  As a result, financial aid refunds intended for students are diverted to the scammer.

Below is an example of a recent phishing email which the U.S. Department of Education has shared with us:

 Subject:  Updated billing statement issued

Please view and confirm your UPDATED 2018 bill.

Bills should be paid in full by the due date, or you should enroll in one of the payment plan options found in your portal.  All payment plans have an enrollment fee of 40.00 per semester.  Late fees of 15.00 will be assessed for each missed due date.  Information showing how to enroll and payment plan FAQS can be found under the student/parent portal.  Students may grant proxy access for parents/guardians to their accounts so current and future statements, payment plan options, and other information is available electronically. 

If you have any questions concerning your billing statement, please contact the XXXXX.  Remember, your portal is available 24 hours a day to make paying your bill more convenient. 

 

Please note that Charter Oak State College will never use email and request that you reply with your student password, full Social Security number, or other confidential personal information.  If you receive an email that you believe is suspicious, please do not respond to the email or click on any links or attachments.   We recommend that you report it to our help desk by following this link: 

https://charteroak.edusupportcenter.com

 

IRS DATA RETRIEVAL TOOL (IRS DRT)

 

  • 18-19 Cycle Information:

 Beginning October 1, 2017, the IRS DRT will be available for students to use with the 2018-2019 FAFSA application. Additional security and privacy protections have been added to address identity theft concerns. Due to these concerns, tax information transferred from the IRS onto the FAFSA application won't be visible to applicants. Students will see "Transferred from the IRS" in the appropriate fields as shown below:

Screen shot of FAFSA page indicating 'You have successfully transferred your 2016 IRS tax information' and showing three FAFSA questions with 'Transferred from the IRS' next to them.

 

2019-2020 FAFSA CYCLE INFORMATION

 

The 2019-2020 Free Application for Federal Student Aid (FAFSA) is now available for students to complete.  What this means is that students don’t have to wait until January 1, 2019 to file a FAFSA for the upcoming 2019-2020 academic year. 

 

In addition to being able to file earlier, students no longer need to estimate income and tax information when they file their FAFSA. 

 

In most cases students will be able to retrieve their income data directly from the IRS the first time they file their FAFSA.  This is because students will be providing 2017 income tax information when they complete their 2019-2020 FAFSA.  Since most students and their families have already filed a 2017 tax return, IRS tax data can be electronically imported into the FAFSA using the IRS Data Retrieval Tool (IRS DRT). 

 

To use the IRS DRT, students simply navigate to the to “Finances” section of the FAFSA application where there is an option to use the IRS DRT.  For most applicants selected for verification, the use of the IRS DRT may eliminate the requirement of providing an IRS Tax Return Transcript to the Office of Financial Aid.

 

 

 

 

 

  

Fall 2018 Financial Aid

Students who expect to start classes on August 27th (Full Semester, Term 1, and Session 1) should review the information below:

April 1: Priority date* for submitting missing documents. Priority consideration of financial aid resources are given to students who apply ON-TIME.  After the deadline, financial aid awards will continue to be made, but all funding sources may not be available.

  • August 10:  Consortium Agreement Deadline
  • September 2:    Book Voucher Deadline for students with a FS, T1, or S1 start date.
  • August 20:   If anticipated aid is not reflected on your account, alternative methods of payment must be established. 
  • August 23:  Last day to register for FS, T1, and S1 classes.
  • August 24:  FS, T1 and S1 courses dropped for non-payment.  Noon deadline for payments and letters of credit.
  • September 24: For students with a semester start date of August 27th (FS, T1, and S1), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.

Students who expect to start classes on October 8th (Session 2) should review the information below:

  • September 1: Priority date* for submitting missing documents. Priority consideration of financial aid resources are given to students who apply ON-TIME.  After the deadline, financial aid awards will continue to be made, but all funding sources may not be available.
  • October 14:     Book Voucher Deadline for students with a S2 start date.
  • October 1:  If anticipated aid is not reflected on your account, alternative methods of payment must be established. 
  • October 4:  Last day to register for S2 classes.
  • October 5:  S2 courses dropped for non-payment.  Noon deadline for payments and letters of credit.
  • October 22: For students with a semester start date of October 8th (S2), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.

Students who expect to start classes on October 29th (Term 2) or expect to start classes on November 19th (Session 3) should review the information below:

  • September 1: Priority date* for submitting missing documents. Priority consideration of financial aid resources are given to students who apply ON-TIME.  After the deadline, financial aid awards will continue to be made, but all funding sources may not be available.
  • November 4:     Book Voucher Deadline for students with a T2 start date.
  • October 22:  If anticipated aid is not reflected on your account for T2, alternative methods of payment must be established. 
  • October 25:  Last day to register for T2 and S3 classes.
  • October 26:  T2 courses dropped for non-payment.  Noon deadline for payments and letters of credit.
  • November 11:  If anticipated aid is not reflected on your account for S3 courses, alternative methods of payment must be established. 
  • November 16:  S3 courses dropped for non-payment.  Noon deadline for payments and letters of credit.
  • November 25:  Book Voucher Deadline for students with a S3 start date.
  • November 19: For students with a semester start date of October 29th (T2), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.
  • December 10: For students with a semester start date of November 19th (S3), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.

* If the semester priority processing date is missed, your application will still be accepted and processed, however, we are unable to guarantee that your aid will be posted to your account by the bill due date. You can still take advantage of paying your tuition by utilizing the COSC payment plan in order to meet the College's payment deadline for tuition and fees. 

 

Spring 2019 Financial Aid

Students who expect to start classes on January 22nd (Full Semester, Term 1, and Session 1) should review the information below:

  • December 17: Priority date* for submitting missing documents. Priority consideration of financial aid resources are given to students who apply ON-TIME.  After the deadline, financial aid awards will continue to be made, but all funding sources may not be available.
  • January 3 : Consortium Agreement Deadline
  • January 17:  Last day to register for FS, T1, and S1 classes.
  • January 18:  9:00 AM deadline for payments and letters of credit.  FS, T1, and S1 classes will be dropped for non-payment after deadline.
  • January 22:  Full Semester, Term 1, and Session 1 classes start.
  • January 28 :    Book Voucher Deadline
  • February 6: For students with a semester start date of January 16th (FS, T1, and S1), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.

Students who expect to start classes on March 4th (Session 2) should review the information below:

  • January 28: Priority date* for submitting missing documents. Priority consideration of financial aid resources are given to students who apply ON-TIME.  After the deadline, financial aid awards will continue to be made, but all funding sources may not be available.
  • February 28:  Last day to register for S2 classes.
  • March 1:  9:00 AM deadline for payments and letters of credit. S2 classes will be dropped for non-payment after deadline.
  • March 4:  Session 2 classes start.
  • March 10: Book Voucher Deadline for students with a S2 start date.
  • March 20: For students with a semester start date of March 4th (S2), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.

Students who expect to start classes on March 25th (Term 2), should review the information below:

  • February 18: Priority date* for submitting missing documents. Priority consideration of financial aid resources are given to students who apply ON-TIME.  After the deadline, financial aid awards will continue to be made, but all funding sources may not be available.
  • March 21:  Last day to register for T2 classes.
  • March 22:  9:00 AM deadline for payments and letters of credit.  T2 classes will be dropped after deadline for non-payment.
  • March 25:  T2 classes start.
  • March 31:     Book Voucher Deadline for T2 students.
  • April 10: For students with a semester start date of March 25th (T2), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.

Students who expect to start classes on April 15th (S3), should review the information below:

  • February 22: Priority date* for submitting missing documents. Priority consideration of financial aid resources are given to students who apply ON-TIME.  After the deadline, financial aid awards will continue to be made, but all funding sources may not be available.
  • March 21:  Last day to register for S3 classes.
  • March 22:  9:00 AM deadline for payments and letters of credits for S3 classes.  S3 classes will be dropped after deadline for non-payment.
  • April 15:  S3 classes start.
  • April 21:  Book Voucher Deadline for S3 classes.
  • May 1: For students with a semester start date of April 15th (S3), financial aid disbursements will begin after confirmation of attendance.  Please note that refunds of financial aid will be issued 5-10 business days after this date.

* If the semester priority processing date is missed, your application will still be accepted and processed, however, we are unable to guarantee that your aid will be posted to your account by the bill due date. You can still take advantage of paying your tuition by utilizing the COSC payment plan in order to meet the College's payment deadline for tuition and fees.